Alphabetical Filing System

Alphabetical filing alphabetical filing is a method in which files and folders are arranged in order of alphabets of the names of person or institution concerned with such file.

Alphabetical filing system.

It may be done using either the first names or surnames but whichever is chosen must be consistent throughout the particular filing system. Various places may have very specific rules such as medical files which i haven t been privy to or filing by number either ascending or descending. Disadvantages of alphabetical classification of files. But there are standard alphabetical systems that most people use for client files.

Papers may be misfiled due to misspelling of names. Alphabetical numeric and alphanumeric. Filing and classification systems fall into three main types. If the numbers are spelled out they ll be treated as normal words and filed alphabetically.

A file that s indexed by a number has only one possible location in the filing system making filing mistakes far less likely than alphabetic filing systems. In addition you can separate each type of filing system into subgroups. As an admin i ve often had to do filing for the companies i ve worked for. It is the most popular and common method of filing.

Each of these types of filing systems has advantages and disadvantages depending on the information being filed and classified. You ll file numbers in the same way you would file alphabets in ascending order that is smallest to largest. While there are a number of different methods for storing or filing information alphabetic subject numeric and geographic the most common method is the alphabetic filing system. There are many rules on how to file alphabetically in english to preserve a sensible filing system.

Most very large filing systems use a numeric indexing method for a variety of reasons. It requires a lot of time to find papers and thus hinders the speed of operation. Procedures for storing records alphabetically will vary among organizations and even among departments within an organization. Many times a number is already being used as an identifier such as.

Businesses schools government agencies and even everyday people use filing systems to keep their affairs organized. The disadvantages of alphabetical filing are given below. Account numbers transaction. Choose between four different types of filing systems for your office.

By implementing alphabetical filing in your life you will ensure all documents are protected and readily available. Alphabetical method of filing leads to confusion and congestion if there is a common name. Initials are considered separate units and are also filed alphabetically.